Goal Club Annual Meeting Minutes

May 15, 2007

Russell Whorton called the meeting to order. Eight Goal Club members were present, including the four board members.

The first order of business was to elect the Goal Club Board for 2007-08. Kohl Collier, the chairman of the nominating committee, presented the slate, which consisted of the current board members. There were no additional nominations from the floor, so the slate was approved as presented, and the vote unanimously in favor. The officers for 2007-08 are as follows:

Russell Whorton	President
Beth Stern	Vice President
Jamie Nelson	Treasurer
Unnur Kornmayer	Secretary

A motion was made to pass the new by-laws as revised. The motion was seconded and the measure passed unanimously.

Kohl Collier and Beth Stern attended the recent annual meeting of the Titan Booster Club and reported the following:

The main purpose of the meeting was to redefine the role of the Titan Booster Club (“big booster”). They desire to guide, support, and assist the individual sports’ booster clubs, not dictate policy or practice.
There is a plan to change the name to “Northview Athletic Club.
The turf loan renegotiation that took place in 2006, which the previous soccer board approved, planned on a 10 year amortization to coincide with the estimated turf life of 8-10 years. At current usage, the turf will not last that long. It is already separating at the seams and needs maintenance. $7,000 per year is paid by each of Jr. Titans, football, soccer and lacrosse. Soccer’s per player burden is greater than any other team. Football has many more players and uses the field 6 months of the year, compared to soccer and lacrosse, which are on it only 2-3 months. Additional gate receipts are also supposed to go towards the loan. The semi-pro football team will only use the field for 5 games, and will pay $7,000 for its use.
A plan to request that baseball release the sign board for all sports to use was discussed. It is not filled from year to year, and some other sports had requested sign boards of their own. The Titantron signage is allowed to be used by other sports, but football takes a portion of the proceeds. This was also discussed.
With the new high school at the corner of Hwy. 141 and State Bridge Road due to open in the fall of 2009, the feeling is that school-wide sponsors will have to be locked in, such as one sports brand used for all sports, etc. Local business partners are already inundated with requests for donations and sponsorships. The situation will worsen with another school in the area, so this idea of having vendors sponsor all activities/sports for one school will be explored.
Although it has not been enforced, the individual booster clubs are supposed to have approval from the Titan Booster Club for expenditures over a certain amount ($250?). The treasurer of big booster is a signatory on and has the power to access all the sports’ accounts.
The seasonal programs will be eliminated next year. The option of having individual sports’ programs printed will be left up to each sport. There is a design for a 5x7” program, which would cost $.79 each and could be done with a 3 day turnaround. This could be produced for specific games.

It was agreed that having a soccer parent on the board or as a committee chair of the Titan Booster Club would help to represent our interests.

Uniform collection was not well organized this year, which made the treasurer’s job more difficult in terms of the deposit checks each parent left at the beginning of the season. The desired sequence of events was that the team reps (or some designated party) would assist with uniform returns. As each kit was checked, a notation would be made of what was missing. If the kit was complete, the deposit check would be handed to the player. If not, the treasurer would contact and settle with the parents. This will be corrected next year. Once the uniforms are all checked in, the deposit checks will be returned to the parents. This should take place in the next couple of days.

The financial report shows that income levels were lower than budgeted because of lower fundraising results. This is directly related to the lack of volunteers. The result is that fees will have to be raised next season and volunteering will be made mandatory for each family.

The proceeds from the gala auction have not been released yet, but it is hoped that enough was earned to offset the $7,000 turf payment.

The meeting concluded with discussion regarding the need for a big fund raiser next year. Instead of the golf tournament, perhaps some sort of soccer activity could be found, such as hosting a game between some college teams.